 Our Six Sigma and Program Management solutions provide a central Program Management office with all the tools required to manage enterprise wide tracking and monitoring of projects.
A few features and use case scenarios are listed below:
Project Management
- Strategic Mapping and Charter/Business Case Development Dashboards
- A review resource allocation and financials by strategic themes
- Associate projects/initiatives to customer defined strategic themes
- Allow division/business areas to submit project proposals in a decentralized fashion
- Central steering committee, project office to review overall progress and adjustment
Area Dashboards
- Provides ‘drill-down’ capability for detailed analysis
- Top 5 List of highest value initiatives
- Tracking of qualitative measures (critical to plan/ highlights)
- Provides a real-time view into actionable financial information
- Financial summary by division and core and enabling process
Financial Dashboards
- Standardized project financial forecasting allowing for accurate reporting to
management
- Streamline project resource coordination using centralized views improving
process efficiency
- Allow consolidated financial reporting of projects by line of business and sector
- Standardized project financial forecasting allowing for accurate reporting to
management
Scheduling Dashboards
- Allows for project schedules to be defined by various stages
- Allows for defining steps with various stages
- Notification system of missed or upcoming milestones
- Provides navigational tools for steering the project to a successful completion date
- Training status planned and actual and key averages and trends
Knowledge Management
- Central repository for storing retrieving and collaborating on project documentation and artifacts
- Online collaboration of project related documents
Six Sigma/Project Management Scenarios
A Six Sigma Master Black Belt has been informed that his projects are continually falling behind the baseline set by the Program Office. Using the UI Six Sigma Management tool, the MBB can constantly monitor the status of his projects, use predefined reports that highlight the projects not meeting the baseline or approaching critical levels, or set user-defined notifications to automatically alert when a project is falling behind.
The Program Office in a company deploying Six Sigma is finding it difficult to manage the hundreds of employees needing training. As a result, projects are being placed on hold and the deployment is falling behind its projections. The UI Six Sigma management tool incorporates employee training as one of its modules. Through this module, training classes can be created and managed, project leads can select preferences for class dates based on availability, employees are invited through the system notifications, and training reports constantly monitor the status of training as well as projects dependant on training completion. The manual bottleneck at the Program Office is removed.
Upper management is requesting that financial metrics be supplied by the Program Office to validate the success of the Six Sigma Deployment. These metrics typically require aggregations of financial information from each project covering years of information. The UI Six Sigma management tool supports user-defined financial forecasting, reporting, and archiving. Trend analysis both historically and forecasted is readily available to authorized users.
Black Belts have noticed that their Green Belts are constantly slipping behind schedule in their projects because of a lack of understanding of their project tasks. The Black Belts can either hand-hold the Green Belts through their assignments, or, through the UI Six Sigma management tool, the Program Office can define the tasks necessary for each phase to complete as well as provide explanations and examples of each task. The tasks are directly linked to the project schedule, and slippage in the tasks will automatically alert project leads, mentors and the Program Office that a project may need support.
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